ABOUT THE ROLE
The Associate will work in our Development Department and provide administrative, data-entry, and operational support to the Development Department. A primary responsibility is maintaining accurate donor and prospect information in Salesforce. The position also assists team members with departmental records, correspondence, gift documentation, mailings, and other day-to-day administrative needs.
The ideal candidate is detail-oriented, organized, dependable, and comfortable with routine data-entry work while managing a variety of administrative tasks. This is a temporary contract engagement for an independent contractor. Compensation and the scope and duration of services will be established in the independent contract agreement.
ABOUT THE ACTON INSTITUTE
For thirty-six years, the Acton Institute for the Study of Religion and Liberty has promoted a free and virtuous society characterized by individual liberty and sustained by religious principles. The Acton Institute an ecumenical, nonprofit research organization that promotes the benefits of free enterprise and the interdependence of moral principles and true freedom to religious communities, business leaders, students, and educators.
With an international scope, Acton manages a robust publishing and events outreach that argues for a moral foundation to the market economy. Wholly independent, the nonpartisan Institute works across many faith traditions including Christianity, Judaism, and Islam.
Our intellectual research, teaching, and popularization at the intersection of faith and economics, morality and markets, and religion and liberty are unique in the liberty movement as is our reach among the religiously minded.
ROLES & RESPONSIBILITIES
Salesforce Database Management and Data Entry
- Update donor, prospect, event-attendee, foundation, and other constituent records in Salesforce.
- Record gifts, pledges, contact information, and other development-related information as assigned.
- Update addresses and other contact details using returned mail, address-change reports, and other reliable source information.
- Log communications with relevant contacts in Salesforce and maintain complete, accurate records.
- Review records for completeness and consistency; identify and correct errors, discrepancies, and duplicate records in accordance with established procedures.
- Enter information from gift documentation, spreadsheets, and other source materials.
- Assist with data imports, validation, and routine database maintenance.
- Prepare routine Salesforce reports, lists, and data exports as requested.
- Protect confidential donor and financial information.
Departmental Administrative Support
- Provide day-to-day administrative assistance to members of the Development Department.
- Prepare, format, proofread, and organize correspondence.
- Maintain organized electronic files, shared folders, and departmental records.
- Respond to internal requests for information and administrative assistance in a timely and professional manner.
- Assist with mailings, office supplies, and other routine administrative needs.
Development Operations and Gift Administration
- Assist with the documentation and entry of gifts and pledges, and organize supporting records for accurate processing and reconciliation.
- Prepare donor acknowledgment letters, mailing lists, and other donor-related materials using established templates and procedures.
- Help organize materials and information for fundraising initiatives, donor communications, and departmental mailings.
- Maintain donor lists, prospect lists, and other development tracking documents.
QUALIFICATIONS & SKILLS
- High school diploma or equivalent required; additional education or relevant administrative experience preferred.
- Previous experience in administrative support, data entry, office support, or a similar role preferred.
- Experience with Salesforce or another customer relationship management (CRM) database preferred, but not required; ability to learn new databases and systems.
- Proficiency with Microsoft Office applications, particularly Excel, Word, and Outlook.
- Strong attention to detail and commitment to accurate, consistent data entry.
- Excellent organizational skills, including the ability to manage multiple priorities, and deadlines.
- Strong written and verbal communication skills.
- Ability to handle confidential information with discretion and sound judgment.
- Dependable, collaborative, adaptable, and willing to take initiative.
- Demonstrated understanding of and appreciation for the Acton Institute’s mission and values.
Please include your cover letter with your resume as one pdf file uploaded to the resume upload section.
Contact Julia Kenney jkenney@acton.org (Director of People and Culture) with any application questions.